2011 POC-PSC

BATANG PINOY REGIONAL QUALIFYING ROUND

Areas: MINDANAO / VISAYAS / SOUTH LUZON / NORTH LUZON / NCR

Sport: SWIMMING

JR. / AGE GROUP DEVELOPMENTAL

LONG COURSE SWIM MEET

Held under the Approval of the

Philippine Aquatic Sports Association, Inc

Under this approval it is understood and agreed that PASA shall be free from any liabilities or claims for damages

arising by reason of injuries to anyone during the conduct of the event.

TECHNICAL GUIDE AND GENERAL INFORMATION

The BATANG PINOY National Games is a national competition for children aged 12 years to 15 years sponsored by PSC, with PASA handling the technical management of the swimming competition. Being a government project addressing grassroots and developmental level participation, the swimming competition is “APPROVED” for participation in by all PASA-affiliated and non-PASA affiliated parties able to meet the LGU eligibility and Qualifying requirements. Participants must swim in the Regional Qualifying Rounds representing their respective LGU’s in their respective areas. Swimmers must swim and qualify in their respective Areas to represent their areas in the Batang Pinoy Nationals to be held in Dec. 10-13 at Naga City. Regional Qualifying Rounds schedules in the following geographical areas leading to the National Batang Pinoy are as follows:

1. VENUES AND DATES OF REGIONAL QUALIFYING ROUNDS FOR SWIMMING:

            Regional Qualifying Areas                                                Venue                      Dates

Area 1   National Capital Region (NCR) – cities and municipalities     Makati City               Nov. 29-30

Area 2   Northern Luzon -wide (Regions 1-3 and CAR)                      Baguio City               Nov. 26-27

Area 3   Sothern Luzon-wide (Regions 4a, 4b and 5)                         Sta. Cruz, Laguna     Dec. 6-7

Area 4   Visayas-wide (Regions 6-8)                                                Dumaguete City        Nov. 12-13

Area 5    Mindanao-wide (Regions 9-12, CARAGA and ARMM)                   Zamboanga City           Oct. 29-30 

National Batang Pinoy (Naga City)                                       Naga City                 Dec. 10-11

The swimming competition shall be classified as “Grassroots Jr. Developmental Meet” and shall provide opportunities for upcoming grassroots Jr. and age group (12-15 years) participation subject to PASA Entry Rules. Participants who are not yet registered and affiliated with PASA have the opportunity to register for the 2011-20012 swimming season.

2. SWIMMING ELIGIBILITY:

Age and Representation.

1.Open to children 12-15yrs old based on the Batang Pinoy Calendar year. For 2011 edition of Batang Pinoy, participants shall not be born earlier than 1996.

2.Representation is strictly by Local Government Unit (LGU). This may be in the form of a provincial, city or municipal representation. No athlete shall be accepted without accreditation of a particular LGU.

3.An athlete may choose from the following options for choice of LGU representation:

             a.Current residency (no time/period requirement)

             b.Current school location

             c.Place of Birth

4.Batang Pinoy is open to all Filipinos whether by birth or naturalized. Foreign-Pinoy may also join provided he/she represents a particular LGU. Hence above item# 3 shall be observed.

5.No athlete shall be allowed to represent more than one LGU during the 2011 edition of Batang Pinoy.

Mandatory Requirements:

The following are proof of eligibility of athletes to be submitted by the LGU’s:

1)Place of Birth

a.Any of the following birth certificate – issued by NSO or Local Civil Registrar.

2)Current Residency

a.Barangay residence certificate, billing address, any government issued ID card bearing the name of the athlete.

3)LGU Entry Form

a.Is a delegation LGU masterlist (name, sports and age of athletes and officials) to be certified by the Mayor.

Other document/forms

       4). BP Form A

                        Is a delegation master list (name, sports and age of athletes) to be certified by the Mayor/Governor. This form will be submitted to the Batang Pinoy National Secretariat, together with the above proof of eligibility of athetes, two (2) weeks before the start of the Regional Qualifying Leg.

       5). Birth Certificate

            Xerox copy of NSO and/or Local Civil Registrar issued Birth Certificate of participating athlete.

Participants are advised to coordinate with their respective LGU’s and log on to www.batangpinoy.psc.gov.ph to download LGU forms and for other general guidelines and LGU procedure for representation.

LGU REGISTRATION INSTRUCTIONS

1.Download LGU/Delegation Entry Form

2.Fill-up forms. For LGU Entry Forms to be considered official, all forms must bear the signature of the Mayor

3.Fill-up and sign the Liability and Medical Release undertaking as a mandatory requirement

LGU Forms and Liability and Medical Release undertaking must be submitted to Batang Pinoy Manila-based Secretariat with email address: This e-mail address is being protected from spambots. You need JavaScript enabled to view it on or before the following schedules:

      Mindanao Leg         Oct. 20

      Visayas Leg            Nov. 3

      North Luzon Leg     Nov. 17

      NCR Leg                  Nov. 12 (for swimming only)

      South Luzon Leg    Nov. 28

Mail:   Mr. Fred Joves

Batang Pinoy Manila-based Secretariat

Philippine Sports Commission

RMSC, Malate, Manila City

FAX: (02)400-1860

For Regional Qualifying Rounds:

1)All participants shall represent their respective LGU’s.

2)Participants must be 12-15 years (age as of December 31, 2011) able to meet the eligibility requirements to represent their respective LGU’s. Participants must not be born earlier than 1996.

3)For an athlete to represent their respective LGU’s, he/she must be a resident of thehe/she represents in the LGU he/she represents..

For National Batang Pinoy:

For an athlete to qualify for the Batang Pinoy Nationals, he/she:

1)Must have swam and qualified in the area where the Regional Qualifying round is held.

2)Must have represented his/her LGU in the Regional Qualifying round.

3)Gold medalist in an event in the regional qualifying legs (Mindanao, Visayas, Northern Luzon, Southern Luzon and NCR) shall advance to the National Batang Pinoy to be hosted by Naga City.

PASA-Affiliated Parties -The POC-PSC Batang Pinoy Games swimming competition is open to all PASA-affiliated parties in good standing able to meet the eligibility requirements based on LGU representation. Participation in the Batang Pinoy can also be a good means to develop closer ties with LGU’s for some clubs.

3. MANAGEMENT OF BATANG PINOY

Regional Qualifying Rounds

Representation: By Province and city/municipality.

National Championships

1)Participation expenses by the LGU shall be on its own account.

2)Technical management shall be handled by POC, NSA’s.

3)Games administration and management shall be handled by PSC.

4)Playing venues and billeting facilities shall be the responsibility of the host locality.

5)The DILG and DepEd shall assist the PSC in running the Games, Hence both agencies will be part of the working committee spearheaded by PSC.

1)Role of PSC

a.PSC shall take charge of Administrative and Operational matters of the Games.

2)Role of POC and NSA’s

a.The role of the POC and its National Sports Associations (NSA’s) is to oversee the Technical Management of the games and serve as the advisory body to the PSC, DILG, DepEd, and Leagues of Provinces, Cities, Municipalities and Barangays.

3)Regional Host Role:

a.The role of the Regional Host is to provide for the playing venues, billeting facilities, security and crowd management of the regional qualifying rounds.

4)Role of DepEd and DILG

a.The role of the DepEd and DILG is to provide support on administrative matters of the games.

b.To extend technical assistance whenever necessary.

c.To take the lead role in their respective organizations in mobilizing resources and in disseminating vital information for a well-coordinated event.

5). Role of LGU’s (Provinces /Cities/Municipalities)

1. a.Local government units are authorized by the DILG to finance participation expenses suchTransportation, food and uniforms of their athletes and coaches. LGU’s are also responsible for the decorum and management of its entire delegation entered at the games, and its (the delegation) adherence to technical eligibility rules and regulations
2. b.To register athletes, coaches and officials as part of the delegation and its regularity of all their submitted documents as requirements of the Games.

4. COMPETITION VENUE:       Zamboanga City: Joaquin F. Enriquez Memorial Sports Complex

                                                Dumaguete City   Lorenso G. Teves Memorial Aqua Center_____

                                                Baguio City          To be announced by PSC_________________

                                                Sta. Cruz, Laguna To be announced by PSC_________________

                                                Makati City:          Makati Aquatic Sport Arena (MASA)________

5. QUALIFYING ENTRY TIMES (QET’s):

1. 1)There will be no qualifying entry times (QET’s) for swimmers to compete in the Regional Qualifying Rounds but swimmers must meet all eligibility requirements regarding LGU representation.

6. ENTRY PROCEDURES AND DEADLINES:

1. 1)Registration and entries of participating athletes, coaches shall be through host LGU (Local (Secretariat). PSC in coordination with PASA issues the invitation, technical guide and other attachments to host LGU’s for all regional qualifying rounds of the swimming competition including the Batang Pinoy Nationals.

All swimming entries accepted by host LGU are to be submitted to the PASA office via courier or registered mail until 5:00P.M. at the following regional Qualifying Round entry deadlines:

Regional Qualifying Round                                               Host                    Entry Deadline

Area 1             National Capital Region (NCR) – cities and municipalities           Makati City                 Nov. 12

Area 2             Northern Luzon -wide (Regions 1-3 and CAR)                           Baguio City                Nov. 14

Area 3             Sothern Luzon-wide (Regions 4a, 4b and 5)                              Sta. Cruz, Laguna     Nov. 20

Area 4             Visayas-wide (Regions 6-8)                                                        Dumaguete City         Oct. 25

Area 5             Mindanao-wide (Regions 9-12, CARAGA and ARMM)         Zamboanga City        Oct. 21 

National Batang Pinoy (Naga City)                                               Naga City                    Nov.29                                          

3). Host LGU shall mail hard copy of participants entry forms together with eligibility requirements to:

Philippine Aquatic Sports Association Inc.

201-B Philsports Complex, Meralco Avenue,

Pasig City, Metro Manila, Philippines

4). The PASA Swimming Committee thru its representative shall supervise and monitor the conduct of the meets as well as results and performances of athletes. All submitted entry forms of participants coming from their respective LGU’s will be processed and encoded by PASA based on entry times, eligibility requirements and rules on participation.

8. ENTRY REGULATIONS:

1. 1)Age of reckoning shall be AGE AS OF 31 DECEMBER 2011
2. 2)Official entry forms must be used in entering swimmers for both Regional Qualifying Rounds and National Batang Pinoy. All entry forms must be signed by the responsible coach.
3. 3)A swimmer may only enter up to five (5) individual event, plus 1 relay.
4. 4)There shall only be a max. of 11 boys, 11 girls and 2 coaches per LGU delegation.
5. 5)To be eligible to participate, swimmers must meet the eligibility requirements for LGU representation.
6. 6)Entry times of qualifiers achieved in the Regional Qualifying Rounds shall be used as entry times in the National Batang Pinoy and must have been achieved in a long course (50m) pool verifiable by the PASA Star Database.
7. 7)For Regional Qualifying Rounds, entry times achieved at meets from January 2011 will be recognized.
8. 8)Times achieved in 25-meter pools can also be accepted however an additional 1 second per lap must be added into the entry time for seeding purposes.
9. 9)Entries with no official times will be seeded last at the Regional Qualifying Rounds.
10. 10)All events will be pre-seeded.
11. 11)Changes to entries on the day of competition will not be accepted.
12. 12)Additional entries on the day of competition will not be accepted.
13. 13)LGU’s shall send their entries (hard copy) via courier or registered mail to the PASA office.
14. 14)Entry forms must be accompanied by the participants mandatory requirements:
    1. a.Copy of his/her birth certificate. Entries without birth certificates will be rejected.
    2. b.Proof of residence (Barangay Certificate) or
    3. c.School registration certificate of participant.
    4. 15)Fax entries will not be accepted or entertained. Only entries using the attached forms sent by courier or registered mail will be accepted. Incomplete entries will also not be accepted.

9. ENTRY FEES:

There will be no entry fees for the swimming events

The Swimming Registration Committee shall handle the registration of all swimmers, coaches, officiating officials, media and members of working committees. ID cards shall be issued to the aforementioned individuals for the duration of the swimming competition..

10. FINA AND PASA RULES:

Current PASA administrative rules of competition and FINA Technical Rules will govern the swimming competition. Coaches are expected to know the swimming rules and educate their swimmers about them.

11. SWIMMING COMPETITION SESSIONS:

Saturday and Sunday    

DAY 1

Warm-up                    06:30-8:15hrs

Coaches Meeting:      08:15hrs  

Morning Sessions:      08:30 hrs                         

Afternoon Sessions:   13:00 hrs

DAY 2

Warm-up                    06:30-8:15hrs

Coaches Meeting:      08:15hrs  

Morning Sessions:      08:30 hrs

Afternoon Sessions:   13:00 hrs                                     

12. AGE GROUPS:

Participants will swim in the following Age Groups:

1). for Boys and Girls:  

1. a.12 - 1314 - 15 yrs                     

13. CONDUCT OF COACHES AND ATHLETES:

Must possess and visibly wear a current POC-PSC BATANG PINOY Accreditation Card. Only coaches, officials and swimmers will be permitted on the pool deck in designated areas. By their submission of entries, all coaches verify and ensure that all their entries and certifications for eligibility or proof of time in the meets are accurate. PASA affiliated Athletes shall have their accreditation or PASA ID’s during the meet for entry purposes and identification at the ready area. To respect the interest of the POC-PSC BATANG PINOY GAMES and Philippine Swimming:

1. 1)Coaches shall conduct themselves in a manner that reinforces their place as leaders and role models, and encourage positive communication between themselves and the athletes, referees, administrators and general public.
2. 2)Coaches should be role models and educators for the sport and community and they should take care of their status and reputation.
3. 3)Coaches shall at all times conduct themselves in a manner that reflects the spirit of fair play and sporting behavior.
4. 4)They shall give due regard to authority of officials and the rights of opponents, spectators and others.
5. 5)Coaches shall not give, make, issue, authorize or endorse any public statement which would damage best interest of the POC-PSC Games, PASA and the sport of swimming.
6. 6)Coaches should respect the rights of others to hold values, attitudes and opinions that differ from their own.

14. PROTEST:

Protest must be submitted:

1. 1)In writing to the Referee by the Team Coach only.
2. 2)Together with a deposit of P1,000.00 within 45 min. from the time a negative decision has been rendered. The Referee shall consider all protests. If he rejects the protest, he must state the reason for his decision. The Coach may then appeal the rejection to the Jury of Appeals whose decision shall be final.
3. 3)If the protest is rejected, the deposit will be forfeited to PASA. If a protest is upheld, the deposit will be returned.

15. PROTEST COMMITTEE:

1. 1)A protest committee composed of the Referee, Meet Director, two (2) Coach’ representatives and one (1) PASA-certified Technical Official acting at large will be established to act upon any administrative protest filed at the meet.
2. 2)A P 1000.00 protest fee must accompany formal protest letters to be considered valid. Protest must be filed within 45 minutes from the time a negative decision has been rendered.
3. 3)The committee will not act upon any technical swimming Judgment decisions, as these are under the jurisdiction of the Referee. The Referee’s decision is final.
4. 4)This Committee shall act as a review section in the need of an emergency meeting, and their report may be filed with PASA and the POC-PSC BATANG PINOY Jury of Appeals for any administrative review, action or discipline if so called for.

16. AWARDS:

1. 1)Regional Qualifying Rounds - Individual medals will be given to the top 3 winners of each event per age group for boys and girls.
2. 2)National Batang Pinoy - Individual medals will be given to the top 3 winners of each event per age group for boys and girls.

17. MEET OPERATION:

1)       Coaches need to check in their swimmers at the registration table for their clearance cards to be released by PASA

2)       The management and conduct of the competition shall be under the full control of PASA.

3)       Events may be combined or re-seeded to facilitate better meet operation, with results separated afterwards.

18. SCRATCHES AND NO SHOW:

1. 1)Every team/club will receive their official summary entry lists via email prior to the event for review / corrections.
2. 2)Coaches are responsible for checking all entry data, including accurate entry times and the spelling of athlete’s names prior to the coaches meeting.
3. 3)Only corrections will be accepted from 1 hour prior to the start of the coaches meeting at 08:15 hrs.
4. 4)After that time NO changes, corrections or withdrawals will be accepted.
5. 5)NO SHOWS have a penalty of Php100.00 payable directly to PASA.

A P 50.00 administrative scratch fee will be levied for every scratch made after the scratch deadline by a coach, on behalf of any swimmers and for any event. Coaches must present scratches to the Control Room Supervisor sixty (60) minutes prior to the start of the coaches meeting. The fee will only be waived upon submission of a valid medical certificate. “NO SHOW” swimmers that are not scratched by their coach in an event at the day of competition will not be permitted to swim in subsequent events in that session.

19. NO SMOKING:

Smoking is not allowed in the swimming competition venue

20. ADAPTED COMPETITORS:

Meet Directors will ensure that differently abled swimmers are allowed to participate in the meet.

21. COMPETITION VENUE

1. 1)Competition Pool: Pool with 8 lanes x 50m
2. 2)Training Sessions prior to start of the meet:
   1. a.Training sessions will be provided 1 day before competition starts.
   2. b.Training will follow the “OPEN Training “ system – meaning that teams can train at any time within the specified training times for an unlimited duration while respecting the following schedules at all times:
   3. 3)Training Schedule:

                                    Time                                                   Duration

                                    08:00 – 12:00hrs                                    4 hours

                                    14:00 – 19:00hrs                                    5 hours

22. COACHES MEETING:

The Coaches’ Meeting will be held on the first day of swimming competition at 08:15 hrs, at the competition venue briefing area before the start of competition.

1)       The Meeting will provide updated sport specific information for all coaches and team officials.

2)       All Accredited teams must be represented at this meeting, as there will be a review of the competition procedures, athlete flows, warm up procedures, victory ceremonies, etc.

23. WARM UP:

1. 1)The pool will be open for swimmers’ warm-ups at least one and a half hour before each session of competition.
2. 2)Use of swim paddles during warm-ups is prohibited.
3. 3)Specific Lanes will be designated for General warm-ups and/or sprint and pace training.
4. 4)Swimmers must clear the pool 10 minutes before the start of the meet.
5. 5)Dive Sprint lanes are one-way only –swimmers should clear the lanes immediately and walk back. Swimmers are advised to exercise caution when doing diving and backstroke starts.
6. 6)Lane assignments for warm-ups will be in accordance with FINA Swimming Rules.

                                              TRAINING AND WARM UP LAYOUT

NOTE:   Coaches are expected to follow the warm up guidelines and supervise their swimmers during the warm up to ensure order and safety. Likewise, only authorized personnel are allowed on deck. Only the coach with relevant official business may approach the officials table in behalf of the swimmer.  Any coach or team that violates any of the rules, and allows an unauthorized individual or parent to be on deck or the official’s table will be faced with disciplinary action.

2011 POC-PSC BATANG PINOY GAMES

JR. / AGE GROUP DEVELOPMENTAL

LONG COURSE SWIM MEET

Order of Events for Regional Qualifying Rounds

2 Day (4-Session) Meet

• Timed finals format
• Award and Ranking by age group
• Minimum age: 12yrs, Max. age 15 yrs (age as of Dec. 31, 2011)
• Max. of five (5) individual events plus one (1) relay per swimmer
• Max. of two (2) entries per event per team
• Max. of one (1) relay team per relay event